Relieving Letter Format, Samples and Templates

A Relieving Letter Format is provided by the company to the employee who has resigned formally and this letter is an acceptance to his/her resignation. This step is taken by the employee to achieve goals, whether switching companies or for pursuing education abroad. A resignation letter is required to relieve yourself from the roles and responsibilities from the job role, on which you are providing services to the organization or company.

Source: SMART HR

The article will help you in providing detail on the Relieving letter format, sample, and templates. Every working professional who is working in an organization, try to look forward to new opportunities, which can help in developing new skills and equip with the new competencies required for growth.

Relieving Letter: Overview

The employee, when leaving the organization, has to serve notice period in the company before which they cannot leave the organization in most cases. When they complete the notice period, the employee is given an official document which states that the employee has been relieved from his/her duties and responsibility on the role on which he/she is working in the organization.

This document is known as a relieving letter. Often termed as an Experience letter, the document contains essential details like CTC, designation, joining date, last working details, etc. 

How To Write Relieving Letter?

It is quite a task for the employer to know what exactly a relieving letter should constitute.

Given below is a stepwise guide, as to what must be included in the Relieving Letter:

  1. Relieving letter Issuance Date: The first thing to be included in the relieving letter format, is the date on which a relieving letter is issued.
  2. Employee’s Detail: After mentioning the issuance date, resigning employees’ full name, designation, department, employee ID, and the name of the organization has to be mentioned.
  3. Subject: Under this part, employers can describe what the letter is all about. Else they can state ‘Relieving letter’ as the subject or reference line.
  4. Resignation details of Employees: The relieving letter format’s second paragraph must state the acceptance of the employee’s resignation. This paragraph explains that the employee has been relieved from the date and designation.
  5. Appreciation Statement: The second paragraph should assure the employee that they would receive the full and final settlement within a stipulated period.
  6. Signature: While concluding the relieving letter with ‘sincerely,’ employer’s Signature, designation, and the date of issue.

Also Read: Resignation Mail

Relieving Letter Samples

Now that you are familiar with the Relieving Letter format, given below is a sample of Relieving Letter Sample for better understanding as to how the relieving letter looks like:

Relieving Letter Sample 1:

Relieving Letter Sample 2:

Relieving Letter Sample 3:

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Relieving Letter Format

Relieving Letter Sample 1:


Relieving Letter Sample 2:


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Relieving Letter Request

You need to request the relieving letter from the company as part of the end of their TERMS & CONDITIONs.

Format for Writing a Request Letter To Organization Or Company:


Relieving Letter Templates

Here are the templates for relieving letter:

Also Read: Experience Letter


Importance of Relieving Letter

The importance of Relieving Letter is given below:

  • The relieving letter just states officially that the employee has left his past organization and he isn’t attempting to take care of two sources of income simultaneously. This keeps individuals from taking an event to gauge another organization.
  • It also states that the employee has fulfilled all his responsibilities during his/her tenure.
  • Relieving Letter will work as a notice to the representative, that his/her renunciation has been acknowledged and he’s alleviated from his present obligations.
  • It states that the member of staff has been relieved from all his roles being within the specific profile and has given the ultimate handover letter to the concerned person
  • As a job seeker, you need a relieving letter to get rid of the terms and conditions imposed by the company on you. This adds to your overall experience.
  • Your Relieving Letter should be well formatted. Without the letter, most companies might not even take you seriously.

Differentiate between Relieving Letter And Experience Letter

Relieving LetterExperience letter
The relieving letter is issued on the Judgment Day of employment with the organization to an employee after giving the last handover.An experience letter is given with the complete and final settlement of the representative expressing the working residency and assignment of a worker.
It states that the member of staff has been relieved from all his roles being within the specific profile and has given the ultimate handover letter to the concerned person.The experience certificate also describes the experience of the organization thereupon worker, which acts as a symbol and helps the worker further in her/his career.

FAQs

✅ What does a Relieving letter mean?

Ans.A

Relieving LetterExperience letter
The relieving letter is issued on the Judgment Day of employment with the organization to an employee after giving the last handover.An experience letter is given with the complete and final settlement of the representative expressing the working residency and assignment of a worker.
It states that the member of staff has been relieved from all his roles being within the specific profile and has given the ultimate handover letter to the concerned person.The experience certificate also describes the experience of the organization thereupon worker, which acts as a symbol and helps the worker further in her/his career.
relieving letter is a formal letter that is issued to an employee at the time of leaving an organization. It is a formal way of communicating to the employee that the resignation has been accepted

✅ How do you write a relieving letter?

Ans.
1. Letter Date- Include the date when you submit the letter on the top left line above the address
2. Address- The address should follow a formal business letter template
3. Addressee
4. Resignation Declaration
5. Date of Departure
6. Reasons for Leaving (Optional)
7. Thank You, Section
8. Signature

✅ Difference Between Relieving Letter and Experience Letter

Ans. The content and intent of the experience letter and relieving letter are similar. However, the relieving letter is issued when an employee is leaving the organization whereas an experience letter may be issued also while the employee is working

✅ When should you give a relieving letter?

Ans. The relieving letter should be issued the same day when you’re going to exit from the company. If the company does not issue the relieving letter it means that your resignation is not accepted and also still you are an employee of the company until unless the company issue the relieving/ accepted resignation.

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About the Author

Rachit believes in the power of education and has studied from the top institutes of IIIT Allahabad, IIM Calcutta, and Francois Rabelias in France. He has worked as Software Developer with Microsoft and Adobe. Post his MBA, he worked with the world’s # 1 consulting firm, The Boston Consulting Group across multiple geographies US, South-East Asia and Europe.

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