Verbal Communication – Definition, Types, Advantages, Skills

Source: Ekeeda

Verbal communication refers to the utilization of words to express ourselves in front of other people. Thus it is an inclusion of both spoken and written communication. Although most people prefer verbal communication to describe only spoken communication. The verbal part of communication refers to the words that we choose, and how they are heard and interpreted.

It is indeed crucial to learn that good oral communication cannot be fully ignored from non-oral communication in the form of our body language, tone of the sound, and expressions of the face. Speaking with clarity,  being silent and focused, being well behaved, and following some of the general rules of behavior altogether will help in the process of oral or verbal communication.

In many personal meetings between people, the starting time of conversation is very important because the first impression has an impact on further success and future communication. Listening actively is also a crucial skill. But, when we communicate, we are likely to spend much more energy on what we are going to say than what we are going to listen to other people.

  1. Use of words to express ourselves.
  2. Includes both oral and written communication.
  3. Nonoral communication is also very important.
  4. Speaking with clarity and focus are add-on in verbal communication.
  5. Listening actively is also a crucial skill.

What is Verbal Communication?

Speaking with clarity,  being silent and focused, being well behaved, and following some of the general rules of behavior altogether will help in the process of oral or verbal communication. The verbal part of communication refers to the words that we choose, and how they are heard and interpreted.

In many personal meetings between people, the starting time of conversation is very important because the first impression has an impact on further success and future communication. It is indeed crucial to learn that good oral communication cannot be fully ignored from non-oral communication in the form of our body language, tone of the sound, and expressions of the face.

  1. Speaking with clarity and a good choice of words is beneficial.
  2. How we choose words and how they are interpreted is also important.
  3. Nonoral communication is equally as important as oral communication.
  4. The overall behavior is also important.
  5. Being silent and focused is equally important.

Difference Between Verbal and Non-verbal Communication

Verbal communication uses oral or written words whereas non-verbal communication will not use any kind of written words. Verbal communication is of only two types but, non-verbal is of many types like audio, visual and silent, etc. Non-verbal is difficult to understand whereas verbal is very easy to understand. In verbal communication, there is less chance for confusion and misunderstanding than nonverbal as it is conveyed through wordless cues. The degree of formality is very less in non-verbal communication and verbal is more formal.

Verbal communicationNon-verbal communication
Exchange of information by wordsExchange of information by wordless clues
Has less chance of confusion Has high chance of confusion
It is easy to understand  It is difficult to understand
It is highly structured and formalIt lacks structure and highly informal
The presence of two persons is not necessary  The presence of two persons are necessary

Examples of Verbal Communication

Most of the jobs need employees to possess verbal communication skills. This is the reason why communication skills are given high importance in the student evaluation forms used by most of the job providers.

Employees who can express the data with clarity and effectiveness are given much importance by employers. Workers who can effectively communicate with others have a high chance of excelling at their jobs.

Example:

  1. Oral communication: which includes what we speak to others in the form of words.
  2. Written communication: which includes what we write in the form of words.
  3. Listening skills: This includes how we listen to others.
  4. Mediated communication: which includes the world wide web for searching data.
  5. Non-verbal communication: which includes body language, confidence, etc.

Types of Verbal communication

Intrapersonal Communication is very confidential and restricted to oneself. Interpersonal Communication takes place between two people and is thus a one-to-one conversation.

Small-Group Communication happens only when there are more than two people involved. Public Communication takes place when one person talks to many people.

Here are the Types of Verbal Communication:

  1. Interpersonal
  2. Intrapersonal
  3. Small group conversation
  4. Public communication

Advantages of Verbal communication

Verbal communication is said to be something which is represented through words or any other communicating medium. It is generally of two types- verbal and written communication.

Verbal communication includes activities like telling, singing or question, and answering. There are also many advantages of verbal communication however they limitations too.

Here the Advantages of Verbal Communication :

  1. Saves a lot of time.
  2. Saves money too.
  3. Get feedback quickly.
  4. Most convenient method.
  5. Clarity of method.
  6. Ease of preparation.

Verbal communication skills

There are basically two communication skills widely accepted. They are known as Effective speaking and active listening. Effective speaking involves three major areas,i.e., what words we choose, how we use those words, and how we connect it with nonverbal communication.

All these factors affect the spread of our message, and how well it is received and understood by our audience.

  1. Effective speaking involves how well we choose our words.
  2. Active listening involves how patiently we hear others.
  3. These factors affect the transmission of messages.
  4. Saves a lot of time and money.
  5. These skills bring a positive response.

Disadvantages of Verbal Communication

The most usual disadvantage to verbal communication is the regional differences between the sender and receiver. These barriers may arise because they are speaking a somewhat different language and their dialect is different.

The audience size is also a barrier to oral communication because the speaker can only address a few people at a time.

  1. Regional differences are the greatest barrier.
  2. Language difference and dialect is also a reason for the communication barrier.
  3. Large audience size is also an issue of communication barriers.
  4. Receivers may quickly forget what was said to them.
  5. All people cannot listen at the same pace.

How to Improve Verbal Communication Skills?

Strong skills in verbal communication are of high importance to everyone. They are very crucial in both our personal and professional life.

When we speak with clarity and confidence, along with some stoppage, then we will be able to get the respect of others and build a good image. This is of very high importance in meetings of businessmen.

  1. Thinking before speaking what to say.
  2. Being clear and precise.
  3. Confidently speaking.
  4. Active listening.
  5. Taking care of nonverbal communication.

Verbal communication Game

There are many games on play store which involve solving English problems and various other tricks. These games will help in improving the verbal communication skills among the children who want to improve their communication capabilities for expressing themselves.

Verbal communication is said to be something which is represented through words or any other communicating medium. It is generally of two types- verbal and written communication. Verbal communication includes activities like telling, singing or question, and answering. There are also many advantages of verbal communication however they are limitations too.

Characteristics of verbal communication 

Verbal communication has some characteristics for the effective exchange of information. Some of the characteristics of verbal communication are as follows:

  • Language is governed by rules 
  • Meanings are in people not in words.
  • Completeness in information
  • Clearness in speaking 
  • Self-awareness of the content
  • Information is most reliable in conversation 

Barriers to verbal communication

There are many reasons for disturbances in communication verbally those are the limitations for verbal communication. These are said to be barriers of verbal communication that may cause messages get distorted and conveyed wrong. This may occur at any stage of the communication process. For effective communication one should overcome these barriers. Some of the general barriers in verbal communication are:

  • Physical barriers 
  • Emotional barriers 
  • Language differences
  • Differences in perception and viewpoint
  • Use of complicated words and technical terms. 

Components of verbal communication

For effective communication, everyone should aware of the skills of verbal communication and it has some components like the pitch of the voice, tone of the voice, the cadence of the voice which is useful for correct message delivery to other people. Some of the components of verbal communication are:

  • Pitch of the voice
  • Speed of the voice
  • Tone
  • Language 
  • Grammar 

Uses of verbal communication

For interacting with one person to another one must use any kind of communication to convey the message. Verbal communication is one that kind of communication system. There are many uses of verbal communication. Some of the uses of verbal communication are:

  • Understanding of massage is accurate 
  • Saves time 
  • Helps in interviews 
  • Increases degree of formality
  • Feedback comes quickly 

FAQs

✅ How many types of verbal communication?

There are four types of verbal communication:
1- Interpersonal.
2- Intrapersonal.
3- small group communication.
4- Public communication. 

✅ How do you communicate effectively?

Ans- We can communicate effectively if we are paying full attention to what the speaker is saying and trying to avoid all the distractions.

✅ What is verbal in communication?

Ans- The use of words while communicating is called verbal. It may be written or spoken.

✅ What is the difference between verbal and nonverbal communication?

Ans- Verbal communication refers to the use of words to effectively communicate with each other but nonverbal refers to body language and facial expressions while communicating.

✅ Which is more powerful- verbal or nonverbal communication?

Ans- Nonverbal is more powerful because it shows what kind of personality we are as compared to verbal. Thus it is often said that actions speak louder than words.

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About the Author

Rachit believes in the power of education and has studied from the top institutes of IIIT Allahabad, IIM Calcutta, and Francois Rabelias in France. He has worked as Software Developer with Microsoft and Adobe. Post his MBA, he worked with the world’s # 1 consulting firm, The Boston Consulting Group across multiple geographies US, South-East Asia and Europe.

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